Mastering Minutes
Duration 2 hours
Team Staff Development

Covid-19 Response
This course has been paused as the content is not currently deemed suitable for online delivery. Please see below for resources suggested in lieu of the course.

Course overview

This workshop focuses on effective minute taking. Using guidance, templates, and practical exercises, it will help you improve your minute taking skills, whether you are new to the role of secretary or an ‘old hand’. The course is specifically tailored to facilitate and enhance University of Bristol good practice, whether in formal high-level committee meetings or more informal staff meetings.

Attending this workshop will support you to efficiently prepare yourself and the meetings you look after, to work effectively with the Chair, to develop agendas, develop listening skills, summarise and distil key points, and write clear and professional minutes. The workshop will help you understand the full scope of the role of a minute-taker, and undertake the role with confidence.

Further information and guidance about minute taking at the University can be found on the Governance website 

What we will cover

  • The use and purpose of minutes
  • The relationship between agendas and minutes
  • Content and detail of minutes
  • The skills of an effective minute taker, and what is expected of him/her
  • The ‘life’ of minutes from rough notes taken at the meeting through to approval of final minutes
  • Your work with the Chair, and their role, in producing meeting minutes
  • Minutes, and confidentiality requirements and The Freedom of Information Act.

What to do before you attend: This interactive workshop will feature practical exercises, and you are invited to bring along examples of your work and any questions.

Who this course is aimed at: The workshop is aimed both at people who are relatively new to minute taking and secretaries looking for a refresher. 


Online resources suggested in lieu of course:

UoB internal resources KnowHow   LinkedIn Learning 

Governance SharePoint site - the resources section on the top ribbon has tools & templates for agendas, minutes etc. 

Committee Prodedures and Templates - this also has agenda templates, along with other links that may be of interest. 

Committee Information - information and guidance regarding University committees. 

Top tips for using agendas and minutes - a short article

Joint Councils and Committees - a short article with checklist template

Taking minutes - this takes you to a playlist of different courses, from 3 minutes or longer. 

Note-taking for business professionals  - a 47 minute course about taking notes, including how to effectively write meeting minutes. 

 

 

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